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Speakers Toolkit

Guidelines and suggestions to help you prepare and deliver a solid, visually stimulating, and informative presentation.

Action Items and Deadlines

Action Items and Due Dates for Speakers  

May 1, 2020  – Login to to the online speaker center to sign the speaker agreement and complete the virtual delivery form.

June 30, 2020 –  Login to to the online speaker center update your profile information, complete your biography, and upload your headshot

July 12, 2020 – Register for PSX 2020 by this date to receive the advance rate discount

July 30, 2020 – Review all content on the Speaker Toolkit section of the Product Stewardship 2020 website 

September 13-14, 2020 – Credential Preparation Course and Workshop presentation dates

September 15-17, 2020 – Education session presentation dates

Speaker Web Series

DateSubjects Covered
April 23, 2020Navigating the Speaker Portal, Speaker Agreement, and Virtual Presentation Form  Click here to view the recording and click here to download the slides.
June 30, 2020Speaker Toolkit Review and Available Resources
July 16, 2020Promoting Your Session Using Social Media
August 13, 2020On-Site Logistics - Room sets, equipment, presentation best practices
August 25, 2020Moderators - Roles and Responsibilities

Session Room Setup & Equipment

All session rooms will be provided with a standard set that includes:

  • Laptop
  • Projector
  • Screen (sized appropriately for the room)
  • Wireless mics for presenters
  • 1 audience mic on a stand
  • 1 wireless slide advancer (for the computer provided by A/V)

We will have no more than 4 wireless microphones available, which means that presenters will have to share the microphones and/ or utilize the podium microphone as well.

Unfortunately, we cannot provide any additional materials or equipment, and exceptions cannot be made.

There will not be a head table in session rooms as in a traditional conference lay-out. There will be informal seating for presenters in the front of the session room. The new set is designed to encourage presenters to be more interactive with each other and the audience. Walk around, make eye contact, and engage with the audience.

Audience seating will be set in rounds that can accommodate 50-75 people per session. This set is also to encourage more interaction, conversation, and engagement amongst attendees.

Presentation and Software

We recommend that you use Power Point (PPT) for all presentations. Adobe Acrobat (PDF) and HTML files may also be used. Please use the PSX 2020 PowerPoint Slide Template (coming soon!) when creating your presentation.

You are required to use the computers provided on-site in the session room. These are Windows-based PCs equipped with Microsoft PowerPoint (Office 2010) and the latest versions of Adobe Acrobat Reader, Windows Media Player, and Quick Time for Windows. Other presentation programs will not be available.

PowerPoint files created on a Macintosh computer will open successfully on a provided PC. It is recommended that you test your files in the session room prior to your session start to ensure the proper display of fonts, equations, pictures, and videos. Workstations, projectors, and technical staff will be available to assist.

Any links to outside websites, such as for audio and video files, should be embedded into the PPT presentations. While wireless Internet will be available, we do not recommend relying on it for any portion of your presentation. Presentation rooms will NOT be hardwired with Internet. If you have video or audio files we recommend bringing a back-up of the files on a flash drive, as well as embedding into the PPT file. Please DO NOT simply link to videos, such as on YouTube or other websites, as we cannot guarantee the strength of the Internet connection.

We highly encourage you print any supplemental materials you may need prior to leaving for the conference. Staff will be unable to print items or provide office supplies on-site.

On-site Logistics

When you arrive on-site, visit the registration desk to pick up your name badge, which grants you access to the sessions and events.

Once you have visited registration, please go directly to your assigned session room at least 15 minutes prior to your presentation. You can find your room number on the PSX 2020 mobile app or in the onsite guide. There will be audiovisual (A/V) technicians circulating between sessions rooms who can assist with any presentation set-up needs.

Please note that there is no Speaker Ready Room at PSX 2020. If you are unable to locate an A/V tech in your session room vicinity, please stop by the registration desk for assistance from a staff member.

Session Evaluations

Sessions will be evaluated via the mobile app. Please remind attendees at the end of your session to log-in to the mobile app, open your session, and provide their feedback. Feedback assists with our planning each year and is incredibly helpful for improving your public speaking skills.

Presentation Tips

If you have any questions or concerns regarding your speaker responsibilities, please contact Erin Breece at ebreece@aiha.org.

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